The Adelaide Hills Council is a magnificent place to live, work and visit.  The environmental, residential, primary production and natural qualities of the district are renowned and contribute to the Adelaide Hills being "a special place", and one of Australia's most loved areas. Adelaide Hills Council is committed to building the community through leadership, community involvement and commitment to service.

People & Culture Administration Officer

12 month - Full-time position, part-time arrangements will be considered for the right candidate

We are currently rebuilding our People & Culture team, this is a backfilling an internal secondment. The People & Culture Administration Officer provides high-quality administrative and transactional support to the People & Culture team, ensuring the efficient and compliant delivery of core P&C processes across the organisation. The role plays a critical part in maintaining the integrity of employee records, preparing employment documentation, coordinating pre-employment and compliance checks, and supporting the employee lifecycle from onboarding through to offboarding.

Working closely with the broader People & Culture team, the position assists in the coordination and administration of recruitment, reporting, systems and documentation, and supports the implementation of People & Culture, Employee Experience and Work Health & Safety programs.

The People & Culture Administration Officer also manages the P&C shared inbox, maintains forms and templates, processes P&C invoices and uniform requests, and provides administrative support to ensure People & Culture initiatives, projects and services are delivered in an organised, timely and customer-focused manner.

Through strong attention to detail, effective communication and a commitment to excellent customer service, the role contributes to the smooth operation of the People & Culture function and supports a positive employee experience across the organisation.

Reporting to the Manager People & Culture, your key responsibilities will include:

• Provide high-quality administrative and transactional support to the People & Culture team across People Operations, Employee Experience and People Safety functions.
• Manage the People & Culture shared inbox, responding to routine enquiries and directing matters to the appropriate team member as required.
• Prepare employment contracts, variation letters and other employment documentation using established templates and procedures.
• Maintain accurate and up-to-date employee records within HR systems and electronic personnel files.
• Coordinate pre-employment checks including qualifications, licences, police checks and other compliance documentation.
• Provide administrative support for recruitment processes including advertising, interview coordination and candidate correspondence.
• Support onboarding and offboarding processes including documentation preparation, system updates and internal notifications.
• Maintain and update People & Culture forms, templates and documentation to ensure accuracy and consistency.
• Provide administrative support for People & Culture programs and initiatives that support employee experience, learning and development, engagement and wellbeing.
• Assist with the preparation of People & Culture reports, workforce data and basic HR metrics as required.
• Provide administrative support to the WHS function including maintaining documentation and assisting with compliance records.
• Coordinate uniform requests and maintain related records.
• Process People & Culture invoices and support administrative financial processes as required.
• Maintain confidentiality and handle sensitive employee information with discretion.
• Contribute to the efficient operation of the People & Culture function through effective organisation, communication and administrative support. 

About You

To be successful in this role you will have:

• Demonstrated experience providing administrative support within a Human Resources, People & Culture or similar environment.
• Experience preparing employment documentation including contracts, variation letters and related correspondence using established templates.
• Experience maintaining accurate records and data within HR or business systems with a high level of attention to detail.
• Demonstrated experience supporting recruitment, onboarding and employee lifecycle administration processes.
• Ability to coordinate compliance documentation such as qualifications, licences and pre-employment checks.
• Experience supporting the preparation of workforce reports, data and basic metrics.
• Demonstrated ability to maintain documentation, templates and administrative processes in a structured and organised manner.
• Well-developed written and verbal communication skills with the ability to prepare routine correspondence and documentation.
• Strong organisational and time management skills with the ability to manage competing priorities and meet deadlines.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information appropriately.
• Sound knowledge of administrative practices, systems and procedures in a professional workplace environment.

About our Benefits

• Flexible working arrangements, including flexi-time.
• Free income protection insurance for personal illnesses or injuries.
• A health and wellbeing program offering flu vaccinations, skin checks, health seminars and more.
• Free access to counselling sessions for you or your immediate family through our Employee Assistance Program.

How to Apply

Applications must address the selection criteria in the position description and state the reference number 583. 

Please apply by 5:00pm 30 March 2026 via SEEK.

Confidential enquiries are welcome to Donna Boal, Manager People & Culture (08) 8375 7980.