Events and Venue Hire

Please note: State-wide restrictions are currently in place for events, gatherings and social activities during the COVID-19 pandemic. Your event may require a COVID-safe plan or a COVID-Management Plan approved by SA Health in order to proceed. 

For up to date information all event organisers must visit the Government's COVID-19 information page


Event Support Program - EHQ Banner.png

The Adelaide Hills have faced a number of significant challenges over the past 12 months that have changed our way of life dramatically. Our community of residents, local businesses and community groups are starting to rebuild and recover; community spirit has grown and new connections have been forged with neighbours, businesses and communities of interest.

Council have developed an Event Support Program to support the return of postponed events, encourage new events and help you to organise and deliver events that celebrate and connect our communities.

Visit the Event Support Program webpage for more information on available support, eligibility, the application and assessment process, and requirements placed on successful applicants.

If you have any questions at all, please get in touch with our Events Team via events@ahc.sa.gov.au or by calling 8408 0400.


Public Community Events
Community events are an important part of the fabric that makes the Adelaide Hills a great place to live and visit. Council encourages the community to develop events that meet a need, bring people together, or celebrate something great, and Council staff are available to assist with concept development, application processing, and in-kind support wherever possible.

All event organisers should familiarise themselves with Festivals and Events Policy.

Specifically organisers should be aware of suitable time for Council to process requests. With limited resources and multiple events occurring in the region, the Policy requests a minimum of three months' notice for event applications (events that fall under exceptional categories are listed in the policy appendices and may require more than this). Where an event arises within three months, event organisers should call Council in the first instance to discuss requirements and expedite assistance if possible.

Support cannot be guaranteed if sufficient notice is not provided, however Council will work with event organisers for best possible outcomes.

Event organisers will also need to be aware of the forms they may need to apply for Council support. These are available in one place, along with an event organiser checklist, helpful contacts, and example template documents, in the Festivals and Events Toolkit. This toolkit is available below to download as a whole, or elements may be downloaded individually.

For a look at upcoming events in the region you can visit our What's On page.

If you are interested in creating a new event, or if you are new to the organisation of an existing event, please contact Council's Communications and Events Officer on 08 8408 0441 or events@ahc.sa.gov.au to discuss your ideas and questions.

Festivals and Events Toolkit (full document)
Introduction and Overview

Forms and information to be returned to Council
Event Application Form (including Terms and Conditions)
Casual Hire of Public Land Application
Application for Council Approval for a Short Term Licence (for an event where alcohol is being sold)
Application for Council Approval for a Limited Licence (for an event where alcohol is being served without charge)
Environmental Health Requirements (animal management, supply or sale of food)
Road Restrictions and Road Closure Requirements

Helpful documents for event organisers
Event Planning Checklist
Useful contacts
Risk Assessment template
Event Emergency Response Plan template
Event Run Sheet template
Event Contacts template

Australian Tourism Data Warehouse (ATDW): Add your event to this free database to be seen and potentially shared by State and Local tourism bodies, including Adelaide Hills Tourism.


Venue Hire and Private Events
Parks, halls and ovals are great places to hold birthday parties, sports days, and wedding ceremonies and the Adelaide Hills have a number of picturesque and family-friendly venues available for hire.

If you are interested in hiring one of the locations listed below, please complete the relevant form and return to property@ahc.sa.gov.au a minimum of nine days prior to the proposed event. This will allow time for our Property Team to review and respond to your request.

Bushland Park, Lobethal
Gillman Reserve, Woodside (pedal prix hire only)
Stirling Oval, Stirling (casual hire)
Stirling Oval, Stirling (seasonal hire)

For venues and locations not listed here, please call (08) 8408 0400 for direction or download this casual hire application for public land and return to mail@ahc.sa.gov.au.

 
Council acknowledges that we conduct our business on the traditional lands and waters of the Peramangk and Kaurna people. We pay our respects to Elders past, present and emerging as the Custodians of this ancient and beautiful land.
 
© Copyright Adelaide Hills Council 2020