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Information and Briefing Sessions

Information and briefing sessions are conducted by the CEO or senior staff members for Council and committee members, to enhance their understanding of key issues and ensure they are adequately informed for better decision making.

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Information and briefing sessions provide a valuable opportunity for Council Members to become better informed on issues and seek further clarification in order to enhance their decision making process.

Sessions should not be used or be seen to be used as a replacement for full debate and decision-making at Council meetings or Council Committee meetings.

Open and transparent Council meetings and Council Committee meetings underpin representative democracy and ensure public confidence in Council's decision-making processes.

How information and briefing sessions are conducted

An information or briefing session is conducted by or on behalf of the Council or CEO for members of Council or committees. The sessions involve discussion of a matter that is, or is intended to be, part of the agenda for a formal council or committee meeting.

Sessions are chaired by the CEO or a senior officer and formal minutes are not recorded.

Council Information or Briefing Sessions are governed by an Information or Briefing Session Policy.

Who can attend?

Unless a specific exemption applies, these sessions are open and members of the public are welcome to attend, unless an item is to be discussed in confidence, however they generally will not be provided with the opportunity to participate in the discussion or to address the Council Members present.

Sessions commence at 6.30pm (or as otherwise advised) — please refer to upcoming meetings below.

Sessions held at Woodside on the first Monday of the month, the first ten minutes will be an opportunity for members of the public to address the Council Members.

Meeting details

Meeting venues as indicated below:

- Stirling - Council Chamber, 63 Mt Barker Rd Stirling

- Woodside - Positive Aging Centre, 36 Nairne Rd Woodside

Sessions can viewed online via Zoom. Please use the details below to stream an information and briefing session.

Link — Click here
Meeting ID — 850 1057 5855
Meeting Passcode — 436814

Upcoming information and briefing sessions

June 2023 Location Session Name Open, Closed or Confidential Confidentiality Provision
6.30pm Monday 5th Woodside Public Forum Open N/A
6.40pm Monday 5th Woodside Service Review - Planning and Development Open N/A
7.40pm Monday 5th Woodside First Nations Use of Council land Open N/A
8.35pm Monday 5th Woodside Draft Annual Business Plan and Rating Structure Change consultation results Open N/A
9.05pm Monday 5th Woodside Delegations Review - Local Government Act 1999 Open N/A
9.35pm Monday 5th Woodside CEO Update Open N/A
May 2023 Location Session Name Open, Closed or Confidential Confidentiality Provision
6.30pm Monday 1st Woodside Public Forum Open N/A
6.40pm Monday 1st Woodside Work Health & Safety at AHC Open N/A
7.25pm Monday 1st Woodside Innovate Reconciliation Action Plan Open N/A
8.35pm Monday 1st Woodside Remoteness Sculpture Treatment Open N/A
9.05pm Monday 1st Woodside Legislative Delegations Open N/A
9.20pm Monday 1st Woodside CEO Update Open N/A
April 2023 Location Session Name Open, Closed or Confidential Confidentiality Provision
8.30pm Wednesday 26th Stirling 2023-24 Annual Business Plan - Additional Workshop Items Open NA
6.30pm Tuesday 18th Stirling MANDATORY TRAINING – Behavioural Modules Open N/A
9.10pm Tuesday 18th Stirling Behavioural Support Policy – do we need one? Open N/A
9.30pm Tuesday 18th Stirling CEO Update Open N/A
8.30pm Tuesday 11th Stirling Amy Gillett Bikeway Update Closed s90(3)(j)
6.30pm Monday 3rd Woodside Public Forum Open N/A
6.40pm Monday 3rd Woodside Strategic Plan (reconvene) Open N/A
7.50pm Monday 3rd Woodside Compliance - Education vs Enforcement Open N/A
8.50pm Monday 3rd Woodside LGA Ordinary General Meeting Open N/A
9.05pm Monday 3rd Woodside CEO Update Open N/A
9.00am Saturday 1st Stirling 2023-2024 Annual Business Plan and Budget Workshop Open N/A
March 2023 Location Session Name Open, Closed or Confidential Confidentiality Provision
6.30pm Tuesday 21st Stirling Council Member Mandatory Training – RECORDS MANAGEMENT Open N/A
7.15pm Tuesday 21st Stirling Strategic Plan Introduction Open N/A
8.25pm Tuesday 21st Striling Library Opening Hours Open N/A
9.25pm Tuesday 21st Stirling CEO Update Open N/A
6.30pm Monday 6th Woodside Public Forum Open N/A
6.40pm Monday 6th Woodside Kerbside Bin System Options Open N/A
7.40pm Monday 6th Woodside Tourism – one of our engines Open N/A
8.35pm Monday 6th Woodside Workshop on Workshops Open N/A
9.35pm Monday 6th Woodside CEO Update Open N/A

Previous information and briefing sessions

February 2023 Location Session Name Open, Closed or Confidential Confidentiality Provision
6.30pm Tuesday 21st Stirling Council Member Mandatory Training - LEGAL Open N/A
9.00am Saturday 11th Stirling 2023-24 Long Term Financial Plan Review Open N/A
6.50pm Monday 6th Woodside Public Forum Open N/A
7.30pm Monday 6th Woodside Advisory Groups Review Open N/A
8.40pm Monday 6th Woodside LTFP Workshop Preliminary Briefing Open N/A
9.10pm Monday 6th Woodside Amy Gillett Bikeway Open N/A
9.40pm Monday 6th Woodside CEO Update Open N/A
January 2023 Session Name Open, Closed or Confidential Confidentiality Provision
Tuesday 17th Animal Management Plan (AMP)- Consultation Open N/A
Tuesday 17th Directorate Presentation - Corporate Services Open N/A
Tuesday 17th Directorate Presentation – Infrastructure & Operations Open N/A
Tuesday 17th Council Member Mandatory Training - Effective Meetings & Meeting Procedure Open N/A
Tuesday 17th CEO Update Open N/A
December 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Tuesday 13th Directorate Presentation – Community Capacity Open N/A
Tuesday 13th Planning SA - Expert Planning Review - AHC Submission Summary Open N/A
Tuesday 13th Directorate Presentation - Development & Regulatory Services Open N/A
Tuesday 13th Directorate Presentation - Office of the CEO Open N/A
Tuesday 13th CEO Update Open N/A
Monday 5th Public Forum Open N/A
Monday 5th Strategic Management Planning Open N/A
Monday 5th Financial Sustainability & Long-Term Financial Plan (LTFP) Open N/A
Monday 5th CEO Update Open N/A
November 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Saturday 26th Council Members Induction Open N/A
October 2022 Session Name Open, Closed or Confidential Confidentiality Provision
​Tuesday 19 CEO Update Open N/A​
Tuesday 18 Presentation from South Australian Local Government Grants Commission Open N/A
Tuesday 18 Stirling Business Association (SBA) Update Open N/A
Tuesday 18 Reflection on 2018 -2022 term by Council Members Open N/A
Tuesday 18 CEO Update Open N/A
Tuesday 11 Public Forum Open N/A
Tuesday 11 Context setting for LTFP Open N/A
Tuesday 11 Electricity Tender Open N/A
Tuesday 11 Expert Panel - Planning System Implementation Review Open N/A
Tuesday 11 CEO Update Open N/A
September 2022 Session Name Open, Closed or Confidential Confidentiality Provision
​Tuesday 19 CEO Update Open N/A​
Tuesday 18 Presentation from South Australian Local Government Grants Commission Open N/A
Tuesday 18 Stirling Business Association (SBA) Update Open N/A
Tuesday 18 Reflection on 2018 -2022 term by Council Members Open N/A
Tuesday 18 CEO Update Open N/A
Tuesday 11 Public Forum Open N/A
Tuesday 11 Context setting for LTFP Open N/A
Tuesday 11 Electricity Tender Open N/A
Tuesday 11 Expert Panel - Planning System Implementation Review Open N/A
Tuesday 11 CEO Update Open N/A
August 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Tuesday 16 St Johns Road Norton Summit (CFS & Church boundary realignment Open N/A
Tuesday 16 CEO Recruitment - Acting and Substantive Open N/A
Tuesday 16 Election Preparation and Caretaker Refresher Open N/A
Tuesday 16 CEO Update Confidential Pursuant to Section 90A and 90(3)(h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to legal advice. Accordingly, on this basis the principle that the Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
Tuesday 9 Public Forum Open N/A
Tuesday 9 Regional Public Health Plan Open N/A
Tuesday 9 Quarterly Performance Reporting - Key Projects Open N/A
Tuesday 9 Stirling Library Lawn replacement structure Open N/A
Tuesday 9 CEO Update Confidential S90(3)(i) – information relating to actual litigation or litigation that the council believes on reasonable grounds will take place, involving the council.
Monday 8 Biodiversity Advisory Group Open N/A
July 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Wednesday 20 ​RLMAG Meeting ​Open N/A
Tuesday 19 CEO Update Open N/A
Tuesday 19 Land Acquisition Offer Confidential Pursuant to Section 90A and 90 (3) (d) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Sessions relates to commercial information of a confidential nature (not being a trade secret) - the disclosure of which - (i) could be reasonably expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; Accordingly, on this basis the principle that Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
Tuesday 19 Council & Committee Meetings and Information & Briefing Session (including Advisory Groups) arrangements Open N/A
Tuesday 19 Gawler River Floodplain Management ​Open N/A
Tuesday 19 CEO Update Open N/A
Tuesday 19 Land Acquisition Offer Confidential Pursuant to Section 90A and 90 (3) (d) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Sessions relates to commercial information of a confidential nature (not being a trade secret) - the disclosure of which - (i) could be reasonably expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; Accordingly, on this basis the principle that Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
Tuesday 19 Council & Committee Meetings and Information & Briefing Session (including Advisory Groups) arrangements Open N/A
Tuesday 19 Gawler River Floodplain Management ​Open N/A
June 2022 Session Name Open, Closed or Confidential Confidentiality Provision
​Tuesday 21 CEO Update ​Confidential S90(3)(j) – information provided on a confidential basis by another public authority or official, the disclosure of which would, on balance, be contrary to the public interest
Tuesday 21 ​Proposal for Budget Review Committee Open ​N/A
​Tuesday 21 Animal Management Plan development Open ​N/A
Tuesday 14 ​​Consultant briefs Council on CEO performance review process Open ​N/A
​Tuesday 14 ​​CEO provides update on 2021-22 PTs and position objectives Open ​N/A
​Tuesday 14 ​​Discuss proposed 2022-23 CEO performance targets Open ​N/A
​Tuesday 14 ​Gifts and Benefits Open ​N/A
​Tuesday 14 ​CEO Update Open ​N/A
July 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Wednesday 20 ​RLMAG Meeting ​Open N/A
Tuesday 19 CEO Update Open N/A
Tuesday 19 Land Acquisition Offer Confidential Pursuant to Section 90A and 90 (3) (d) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Sessions relates to commercial information of a confidential nature (not being a trade secret) - the disclosure of which - (i) could be reasonably expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; Accordingly, on this basis the principle that Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
Tuesday 19 Council & Committee Meetings and Information & Briefing Session (including Advisory Groups) arrangements Open N/A
Tuesday 19 Gawler River Floodplain Management ​Open N/A
Tuesday 12 Council Member workshop Open N/A
May 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Tuesday 17 ​Council Website Open ​N/A
​Tuesday 17 ​​Local Roads and Community Infrastructure Program (LRCIP) - Phase 3 Extension Confidential ​Pursuant to Section 90A and 90(3)(b) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would, on balance, be contrary to the public interest. Accordingly, on this basis the principle that the Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
​Tuesday 17 CEO Update Open N/A
​Tuesday 10 ​Public Forum Open N/A
​Tuesday 10 ​Cox Creek Smart Catchment Project Open N/A
​Tuesday 10 Public Art Strategy Open N/A
​Tuesday 10 ​Public Transport Policy Review Open N/A
​Tuesday 10 ​Ashton Landfill ​Confidential ​​Pursuant to Section 90A and 90(3)(a), 90(3)(h) and 90(3)(i) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to a private property matter. Accordingly, on this basis the principle that the Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
​Tuesday 10 ​CEO Update ​Confidential ​Pursuant to Section 90A and 90(3)(h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to legal advice. Accordingly, on this basis the principle that the Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
​Monday 9 Biodiversity Advisory Group Open N/A
April 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Thursday 28 Annual Business Plan and Long Term Financial Plan Open N/A
​Thursday 28 ​​CEO Update Open N/A
​Tuesday 19 Aboriginal culture - use of language Open N/A
​Tuesday 19 ​​CEO Update Open N/A
​​Tuesday 12 ​Rates Oversight Scheme and CPI Forecasts Open N/A
​​Tuesday 12 ​Draft Regional Public Health Plan 2022-27 Open N/A
​​Tuesday 12 Genetically Modified Crops Policy Open N/A
​​Tuesday 12 ​Honour Board Concepts Open N/A
​​Tuesday 12 ​CEO Update Open N/A
​​Tuesday 12 ​Cemetery Advisory Group Open N/A
​Wednesday 06 RLMAG Open N/A
​Monday 04 ​​Property Advisory Group Open N/A
​Friday 01 ​​Annual Business Plan Open N/A
March 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Tuesday 29 Community Forum - Birdwood Institute Open N/A
Tuesday 15 Waste Workshop Open N/A
Tuesday 15 ​​RTSA - Submission - Council Member Allowances Open N/A
Tuesday 15 ​Library Services Strategic Plan Open N/A
​Tuesday 15 Caretaker Open N/A
​Tuesday 15 ​CEO Update Open N/A
​Tuesday 08 Whiterock Quarry ​Confidential ​Pursuant to Section 90A and 90(3)(h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to legal advice. Accordingly, on this basis the principle that the Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
​Tuesday 08 ​Roadside Trading Policy review Open N/A
​Tuesday 08 LRCIP Round 3 Open N/A
​Tuesday 08 Adelaide Hills Regional Waste Management Authority (AHRWMA) Board Member Nominations Open N/A
​Tuesday 08 ​CEO Update ​Confidential ​Pursuant to Section 90A and 90(3)(h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to legal advice. Accordingly, on this basis the principle that the Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
February 2022 Session Name Open, Closed or Confidential Confidentiality Provision
Tuesday 22 ​Proposed Development at 160 Longwood Road Heathfield Confidential Pursuant to Section 90A and 90(3)h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to Legal Advice. Accordingly, on this basis the principle that Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
​Tuesday 15 ​Stirling Library Lawn Rotunda Replacement Open N/A
​Tuesday 15 Proposed development 160 Longwood Road, Heathfield Open N/A
​Tuesday 15 ​CEO Update Confidential ​Pursuant to Section 90A and 90(3)h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to Legal Advice. Accordingly, on this basis the principle that Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
​Tuesday 08 ​​Buffers Policy Review Open N/A
​Tuesday 08 ​Sculpture deterioration Open N/A
​Tuesday 08 LG Reform - Second Round Proclamation Open N/A
​Tuesday 08 CEO Update Confidential ​​Pursuant to Section 90A and 90(3)h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to Legal Advice. Accordingly, on this basis the principle that Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential
​Friday 04 ​2022 Long Term Financial Plan Development Open N/A
November 2021 Session Name Open, Closed or Confidential Confidentiality Provision
Tuesday 16 ​Council Member Education -Public Integrity Refresher Training Closed Professional Development Session which is not likely to be a formal report to Council, thus s90A(3) is not triggered.
​Tuesday 16 Service Review Framework Open N/A​
​Tuesday 16 ​CFS Workshop Open N/A​
​Tuesday 16 CEO Update Confidential Pursuant to Section 90A and 90(3)h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to Legal Advice. Accordingly, on this basis the principle that Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
Tuesday 09 Cemetery Advisory Group Open N/A​
​​Tuesday 09 Public Forum Open N/A​
​​Tuesday 09 Community & Recreation Facility Framework Update​ Open N/A​
​​Tuesday 09 ​Adelaide Hills Emergency Relief Fund Open N/A​
​​Tuesday 09 ​Long Term Financial Plan Assumptions and Parameters ​ Open N/A​
​​Tuesday 09 CEO Update Confidential Pursuant to Section 90A and 90(3)h) the CEO orders that all members of the public be excluded from attendance with the exception of required Adelaide Hills Council staff, on the basis that the Information or Briefing Session relates to Legal Advice. Accordingly, on this basis the principle that Information or Briefing Sessions of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.
Monday 08 ​Property Advisory Group Open N/A​
Monday 08 Biodiversity Advisory Group Open N/A​
October 2021 Session Name Open, Closed or Confidential Confidentiality Provision
Wednesday 20 ​​RLMAG Meeting Open N/A​
​Tuesday 19 ​Emergency Management Open N/A​
​Tuesday 19 ​LG Reform - November 10 commencements Open N/A​
​Tuesday 19 ​Council Member Feedback - LGA AGM and OGM Agenda and Minutes Documents Open N/A​
​Tuesday 19 Ashton Landfill Confidential ​Pursuant to Section 90A and 90(3)h) the A/CEO orders that the information or briefing session to be held on 19 October 2021 be closed to the public for the Ashton Landfill item and members of the public be excluded from attendance with the exception of required Adelaide Hills council staff and Stephen Williams Norman Waterhouse Lawyers, on the basis that the information received, discussed or considered relates to actual litigation, or litigation that the council believes on reasonable grounds will take place, involving the council.

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